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Tag: collaboration

Remote teamwork strategies and successes – February 2024 recap

Remote teamwork is here to stay. What strategies have you used with your colleagues to keep every one connected and productive? What has worked well? What strategies have you abandoned?

We will hear from some of UNC colleagues and then open the floor to hear what has worked for you and your teammates!

Date: Thursday, February 1, 2024
Time: 2:00 AM – 4:00 PM
Location: Graduate Student Center and Zoom
Hosts: Rachell Underhill, Gia Branciforte, Paul Cardillo, Daniel Reeves

Presentation Recap and Notes

Agenda

  • Welcome – Rachell
  • Announcements – Rachell
    • Upcoming meetings schedule, first Thursday of each month
      • March 7
      • April 4th
      • May 2nd
      • May 2nd
      • July 11 (adjusted for July 4 holiday)
      • August 1
    • Announcing HighEdWeb 2024 North Carolina Conference
      • Tuesday, June 18, 2024
      • Held at UNC, but open to anyone in higher education
      • Submit a proposal (open until February 29)
      • Learn more: events.highedweb.org/nc24
  • Remote teamwork strategies and successes
    • Chelsea Porter, Digital Accessibility Office
    • David Eckert, Managed IT Services
    • Daniel Reeves, ResNET (Residential Networking Education & Technology)
  • Open forum/sharing

Office 365 Tools 2: OneDrive and Teams – May 2019 Recap

May Webmasters Meeting Details:

Date:                                     Thursday, May 2nd

Time:                                    2:00 PM – 3:00 PM (30 minutes of extra time if needed)

Location:                             Graduate Student Center (211-A W. Cameron Ave.)

Presenter(s):                     Alison Campbell, Office 365 Program Manager with ITS

Presentation Topic:                      Office 365 Tools 2:  OneDrive and Teams

Office 365 is a suite of applications that are built with productivity and collaboration in mind. There are more than a dozen apps to choose from and it can be intimidating and time-consuming trying to figure out which ones might work for you. In this session we’ll talk about 2 applications and the tools within them that are geared towards helping you collaborate in a more productive and efficient way:

  • Teams
  • One Drive

Meeting Recap and Notes:

May 2019 Webmasters Meeting – Office 365 Tools 2: Productivity and Time Management

Meeting Information

  • Date: 05/02/2019
  • Time: 2:00
  • Duration: 1 hour
  • Location: Graduate Student Center
  • Attendees: ~20
    • 2 First Timers

Presenter(s)

Notes – Presentation

  • 2 Office 365 Apps
    • One Drive
    • Teams
  • One Drive
    • Office 365 Cloud Storage Solution
    • Approved for Sensitive Data
    • Folders and individual files
    • Sub Menu
      • Many actions available for folders and files
  • MS Teams
    • Browser vs. Desktop Client
      • Both work well
      • Personal preference which you use
    • Collaborative Work Space
    • Conversations
      • Features
        • Add attachments
        • Increase the size of text edit field
        • Emojis and
        • Meeting Invites
          • Will add to Outlook calendar
          • Will be Teams Meeting
    • Chat
      • Essentially skype for business features
      • Can be with 1 or more people
      • Can add additional people to a chat but it will start a new conversation with that individual
    • Files
      • Any file you attach will be put in the “Files” tab
      • 2 places to interact
        • Files Tab
        • Files Option on left menu
      • Provides you similar actions to One Drive
      • All Files
        • Can see various options
          • Recent
          • Which team
          • Items within a team
          • One Drive (available in teams)
    • Video and Audio Calls
      • Can initiate a call easily a call with an other person
      • Works with both
    • Message Options
      • Mark as read/unread
      • Edit
      • Delete
    • Screen Sharing
      • Can show your screen to others
    • Pinning People
      • Can pin people you interact with often
      • Can notify if someone is available
    • Teams Space
      • Duplicate chat feature but team-wide
      • Left navigation changes from people to teams
      • On a team, everything is shared
    • Team Channel
      • Way to organize information, not people’s permissions
      • Always a general channel by default
      • Recommend that you start in general and make more as you need them
      • Tabs
        • Conversation
        • Files
        • Notebook
    • Creating a team
      • Button at the bottom
      • Generally, choose “Staff Members” for the Team type
      • The name of a team is very important
      • You are creating an Office 365 group when you create the team
      • Good to have a naming schema for consistency
      • Will be labeled as “Private” so only members you decide can join
        • Public teams allow anyone at UNC to join
      • If a team has guests, the team will denote that
    • Managing a Team
      • Tabs
        • Members
        • Pending Requests
        • Channels
        • Settings
        • Apps
    • User Levels
      • Owner
        • Do anything in the space
        • Should only have at least 2 owners
      • Member
        • Can manage files and content
        • Can remove items
      • Guest
        • Can only add and edit items
    • Staff notebook
      • Essentially One Note
      • 3 sections
        • Collaboration Space
          • Where team members share notes
        • Content Library
          • Push out read-only information (ex: instructor syllabus)
        • Student Notebooks
          • Notebooks for individual members for the teams
          • Owners can see the contents
        • Can add a staff notebook for a team if it does not exist
    • New Tabs/Applications
      • If you run into an application that is not available, reach out to ITS as they verify the application before it is available
      • When it is available, it is for all of campus
    • If someone makes a mistake, how to go back to original version?
      • Open in SharePoint as it is how you open the group OneDrive space
      • Click on file options, version history
    • Meetings
      • Will pull in your Outlook calendar
      • Can join Zoom meetings with Teams
      • Can Schedule Meeting
        • Defaults to On-line meeting
        • Populates to the Outlook calendar for anyone added
    • Shifts
      • If you have shift workers or student workers, the app may help
      • Allows people to take time off and perform scheduling
    • Notification Icons
      • You will see icons for any activity in a team or chat
      • The icon shows a count for the activity
    • Activity Bell
      • The activity bell will show activity across teams and chats
    • @ mention
      • You can mention the entire team or just a single individual
    • Privacy
      • Can allow individuals to contact you if you are set to private
    • Size
      • Teams have 5TB of storage
      • Individuals have 5TB of storage
      • If you want more, ask ITS

Questions

  • Is it syncing updates simultaneously?
    • It does sync simultaneously
  • If you are editing the same sentence, how does that work?
    • Office 365 can register changes when editing at the same time
  • What about One Drive for a group, is that through MS Teams?
    • Yes, but the MS teams interface seems easier
  • Difference between SharePoint and Teams?
    • SharePoint is the underlying structure for teams
    • Alison thinks SharePoint is pretty heavy for most users
  • Can you start multiple chats with the same person to organize?
    • No, a chat with another individual is singular
  • If I switch over from Skype for Business to Teams, can we have cross-pollination between teams chat and Skype?
    • The two should work interchangeably
  • When you add a file, can you remove the file at a later date?
    • You can remove or choose to stop sharing
  • Are there chats that are outside of Teams?
    • Use the chat feature for individual communication
  • If each Team creates a group, do you need to create the group first?
    • No necessarily, but creating a Team will add additional features
  • Is there any way to filter channels for individuals?
    • Individuals can choose not to follow or see, but they will still be available to access
    • Can hide channel
  • When you create a channel, are users notified?
    • No, but they will see it
  • If an owner leaves, what happens?
    • The team becomes orphaned but ITS always has access
    • This is another argument why you want multiple owners
  • If a file on One Drive is buried under multiple folders, if I share the file on the team what happens?
    • If you upload a file, you are giving your team permission to edit the file
    • It stays in its original saved location
  • Bringing in People outside UNC?
    • For Teams or just OneDrive?
    • Can share folders, files with individuals, they need an Office 365 account
      • The Account is free
      • All permissions/features are the same for these individuals
  • When people come on board, does a team automatically add the user?
    • No, you will need to add them
  • If a user is added to a team, will they see the history
    • Yes, once you are on a team, you see its history
  • When do you start a team vs. a channel?
    • Channels are ways to organize and segment interactions
    • You always get 1 channel on a team
  • Does it save locally as well, if we were without internet, could we access it?
    • If you have the MS Sync client, yes, otherwise no
  • If you share a document, can you have a notification remind them to view something?
    • Not at the moment

Webmasters Meeting – Office 365 Tools

Office 365 Tools 1: Outlook, OneNote, To-Do, Planner

Office 365 is a suite of applications that are built with productivity and collaboration in mind. There are more than a dozen apps to choose from and it can be intimidating and time consuming trying to figure out which ones might work for you. In this session we’ll talk about 4 applications and the tools within them that are geared towards helping you manage your work in a more productive and efficient way:

  • Outlook
  • OneNote
  • To-Do
  • Planner

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